Executive Assistant

The Creative Organization for Walt Disney Parks & Resorts, Marketing & Sales has an opportunity to support the VP Global Creative.
Responsibilities

• Provide day-to-day administrative support to VP
• Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
• Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
• Provide additional administrative and office support such as answering incoming phone calls, detailing messages, distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, and ordering supplies
• Assist with the creation of PowerPoint presentations (i.e. understand and translate information into most concise format, etc.)
• Keep call list up to date and roll calls (email when calls come in and keep record and remind)
• Interaction with various internal departments, external organizations, executive management, globally
• Handle all contact management tools/resources
• Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)
• Assist with special projects as needed

Basic Qualifications

• Polished, poised, senior level Executive Assistant with a minimum of 7-10 years experience supporting senior executives within large, creative or marketing environments or with an advertising agency.
• Associate or Bachelor’s degree preferred
• Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports)
• Excellent knowledge of computers and their software applications; Microsoft Outlook, Word, Excel and PowerPoint
• Strong organizational skills
• Able to juggle multiple projects/tasks at once while remaining positive, poised, calm, and low key
• Highly meticulous, solution oriented, extreme attention to detail, organized, flexible, approachable and friendly but assertive
• Understand and intuitively anticipate needs and demands for this key executive role
• Attention to detail and excellent proofreading skills, especially under time constraints
• Type 50 WPM+ accurately
• Ability to work as a team member and meet constant deadlines
• Ability to handle highly discrete, confidential, and sensitive information