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Executive Assistant


The Creative Organization for Walt Disney Parks & Resorts, Marketing & Sales has an opportunity to support the VP Global Creative.

  • Provide day-to-day administrative support to VP
  • Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
  • Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
  • Provide additional administrative and office support such as answering incoming phone calls, detailing messages, distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, and ordering supplies
  • Assist with the creation of PowerPoint presentations (i.e. understand and translate information into most concise format, etc.)
  • Keep call list up to date and roll calls (email when calls come in and keep record and remind)
  • Interaction with various internal departments, external organizations, executive management, globally
  • Handle all contact management tools/resources
  • Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)
  • Assist with special projects as needed

Basic Qualifications

  • Polished, poised, senior level Executive Assistant with a minimum of 7-10 years experience supporting senior executives within large, creative or marketing environments or with an advertising agency.
  • Associate or Bachelor’s degree preferred
  • Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports)
  • Excellent knowledge of computers and their software applications; Microsoft Outlook, Word, Excel and PowerPoint
  • Strong organizational skills
  • Able to juggle multiple projects/tasks at once while remaining positive, poised, calm, and low key
  • Highly meticulous, solution oriented, extreme attention to detail, organized, flexible, approachable and friendly but assertive
  • Understand and intuitively anticipate needs and demands for this key executive role
  • Attention to detail and excellent proofreading skills, especially under time constraints
  • Type 50 WPM+ accurately
  • Ability to work as a team member and meet constant deadlines
  • Ability to handle highly discrete, confidential, and sensitive information
Apply now

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